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Internal Candidate Application

Steps

  1. 1. Step One
  2. 2. Internal Candidate Application
  3. 3. Signature and additional documents
  • Step One

    1. Office Assistant | Recreation, Parks, and Community Health Department



      Please review the below job description and move on to Step Two, the completion of the internal job application, by clicking on Continue below.

      Internal Posting Only 

      Revised Data: 3/2022 
      Title: Office Assistant
      Department: Recreation, Parks, and Community Health
      Reports To: Administrative Assistant/Senior Staff 
      FLSA Status: Non-Exempt 
      Grade: 3 

      All applicants must have completed their probationary period with the Village. Anticipated starting date to be determined. Starting salary range $40,196 - $43,061, depending on qualifications. 35 hour M-F workweek. Medical, Dental, IMRF Pension and paid time off benefits apply. Apply online here or at Village Hall in the Human Resource Office. Apply by 5 p.m. on Tuesday, April 5, 2022. EOE

      Job Description

      Position Summary
      This position performs a variety of clerical work involving office support activities. Work involves performing routine and varied clerical assignments following prescribed procedures. Work includes typing, creating and updating filing systems, posting, record keeping and receptionist duties. Work is reviewed by supervisor for accuracy and completeness. 

      Position Accountabilities 
       Types documents, letters, tables, notices, reports, forms 
       Indexes and files correspondence, reports, records and forms. Maintains records and filing systems according to established methods and procedures. 
       Answers telephone calls and provides routine information. 
       Enters data into computer. 
       Operates office machines including typewriters, calculators and computers. 
       Provides some secretarial support as requested. 
       Receive and count money and assist with daily deposits and cash reports. 
       Makes phone calls to registered program participants as needed. 
       Assists with Department Timekeeping. 
       Codes vendor invoices for payment. 
       Maintains safe work areas and equipment, promptly reports work hazards. Reports all work related injuries immediately, complies with all safety rules and attends appropriate safety programs. 
       Performs related duties as assigned. 

      Position Qualifications/Skills 
       Graduation from high school or GED supplemented by training in typing, data processing, business, and secretarial work. The Village may accept a combination of training and experience that provides equivalent knowledge abilities, and skills. 
       Knowledge of business, English, grammar and arithmetic. 
       Knowledge of modern office principles, practices and equipment. 
       Must possess a valid driver’s license. 

      Critical Mental/Physical Requirements 
       Ability to exercise judgment, initiative and discretion under moderate supervision. 
       Ability to operate a variety of office equipment. 
       Ability to type and /or enter computer data accurately from rough draft copy. 
       Ability to learn how to operate computers and the technical terms associated with such equipment. 
       Ability to follow oral and written directions. 
       Ability to establish and maintain effective working relationships with other employees and the public. 
       Ability to communicate both orally and in writing. 

      Working Conditions 
      The majority of work is performed in a normal office environment with little exposure to excessive noise, dust, temperature, etc. Work may include lifting up to 25 lb., finger dexterity and visual acuity At times, the job may require prolonged sitting, typing, monitoring of a screen, etc. The job incumbent should exercise common sense and take necessary breaks, practice proper body alignment and alert supervisor of any discomfort, as necessary.